The Strategies for Quorum Satisfaction in Host-to-Host Meeting Scheduling Negotiation

Abstract

This paper proposes two strategies for handling conflict schedule of two meetings which invite the same member of personnel at the same time through host-to-host negotiation scheme. The strategy is to let the member attend the other meeting under the condition that the group decision regarding the schedule is not changed and meeting quorum is fulfilled, namely release strategy. Other strategy is to substitute the absent personnel in order to keep the number of attendees above the quorum, namely substitute strategy. This paper adapts a mechanism design approach, namely Clarke Tax Mechanism, to satisfy incentive compatibility and individual rationality principal in meeting scheduling. By using a release strategy and substitute strategy, colliding meetings can still be held according to the schedule without the need for rescheduling. This paper shows the simulation result of using the strategies within some scenarios. It demonstrates that the number of meeting failures can be reduced with negotiation.